AGM 2024 Notice

NOTICE

The Annual General Election of the Assembly of God Church School (Park Street) Alumni Association will be held on Wednesday, 6^th June 2024 by ONLINE mode. The provisional hours of Polling are from 00:01 hours to 23:59 hours. Other information about the Election will be made available on the Notice Board of our website (www.agcsalumni.org), the Alumni Office Notice Board, as well as through email.

The Annual General Meeting will be held on Saturday, 8^th June 2024 at 5:00 pm in the Senior School Library. The agenda of the AGM is at the end of this notice.

The Preliminary List of qualified Voters will be put up on the Notice Board of our website and Alumni Office on 30^th May 2024. Complaint regarding inclusion or omission of any name in the list should reach the Secretary by email on or before 2^nd June 2024. The Governing Council after considering such complaints shall issue the final List of Voters on 3^rd June 2024.

The General Election will be held for 3 Vice-Presidents, 1 Secretary, 3 Asst. Secretaries, 1 Treasurer, 1 Asst. Treasurer and 6 Governing Council Members. The Election will be conducted by the Vice Principal as the returning officer.

Nomination Papers for Election to the Governing Council shall be received in the Alumni office from 30^th May 2024 to 4^th June 2024 online mode. The Nominee has to be supported by 2 members of the association.

The Scrutiny of Nomination Papers shall be done on 4^th June 2024 at 6.00pm by the Governing Council in presence of the candidates or their Agents, who are requested to attend.

A   Candidate shall be at liberty to withdraw his name from the election by notifying of his intention to do so in writing an email to the undersigned not later than 5^th June 2024.

Each Candidate for Election to the Governing Council shall deposit a sum of ₹ 500.00 as Security Deposit by online payment to Alumni Bank Account (A/c No. 77740100003283 IFSC: BARB0VJPARK) before at filing Nomination Online and mention the UTR Number in the online form. The Security Deposit will be forfeited if the candidate withdraws his nomination or gets less than 6 votes in the Election. The rest of the candidates will be refunded their Security Deposit after the Elections.

All who has become member of our association on or before 31^st September 2023 can file Nomination for the General Elections. All those who have become members of our organisation before the issue of this notification are eligible to vote.

AGENDA OF ANNUAL GENERAL MEETING

1. Welcome, call to order and introductions.
2. Adoption of the Agenda.
3. Secretary’s Annual Report.
4. Questions arising from the Annual Report.
5. Adoption of Audited Financial Statements.
6. Questions arising from the annual report.
7. Declaration of Annual General Election Results.
8. Introduction of the new Governing Council.
9. Handing over charge to the new Governing Council.
10. Appointment of the Auditors.
11. Recognition of retiring Student Member.
12. Introduction of the new Student Member.
13. Any other business by the permission of the Chair.
14. Address by the President and Principal, Mr. Lionel M. Chellappa.
15. Chair’s closing remark and vote of thanks.

Please note that:

• If there is no quorum at 5.00 pm, the meeting shall be adjourned for another 30 minutes. Following that, the meeting will be held and conducted irrespective of whether there is a quorum or not.
• Only members of the association are eligible to attend and participate in the meeting. No proxy attendance or voting will be allowed.

For The Assembly of God Church (Park Street) Alumni Association.

(GAURANG DAVE)
Secretary
Cellular: 93331 15180

Dated in Kolkata on 20^th May 2024.